The changes in the legislation making digital freight documents mandatory in Spain as of mid 2026 as well as the eFTI regulations planned to come into force in summer 2027 urge both shippers as well as carrier companies to start acting now. They need to embrace digital processes as soon as possible to be compliant, competitive and efficient on time.
For Spanish companies, the clock is ticking as there are only around 10 months left to start the new way of working and with digital documentation. As the situation may seem overwhelming, the following steps may come in handy to make the right choices and let the process go smoother. Where should the process begin? What should you be aware of when choosing a digitalisation partner?
The process
Answering the following questions will help you navigate the digitalisation process, set expectations for your teams and the solution you will need to manage the transition.
- Look into your existing processes and infrastructure to best evaluate the needs and where digital documentation would come in place.
- What kind of systems, like TMS, ERP or WMS you already have and how to make sure data flows seamlessly across all of them?
- How much resources, like manpower or time you would like and really need to dedicate to the transition?
- What type and how complex your logistics scenarios are?
- What solutions do you have for your drivers? Do you work with subcontractors or charters often?
- Make sure all stakeholders in your organisation understand the benefits of digitalisation for their roles as well as for the entire organisation.
- Dedicate the time. Sometimes being too busy to innovate becomes the main obstacle to make improvements that will bring significant, long-term efficiency and cost reduction.
- Is document digitalisation enough, or would you gain from embracing an extended solution that provides real-time visibility for yourself and all your partners, gaining crucial information about your transports in real time?
- Appoint an internal project manager/lead to own the entire process.
How to choose the digitalisation partner?
After answering the questions above you may have a vision of the solution you need. But in the myriads of solutions providers, we recommend looking into the following aspects:
- Choose a trusted vendor, that is well recognised in the market and has experience navigating even the most complex digitalisation projects.
- Make sure they are compliant with eCMR and GDPR standards and collaborate with national transport / shippers’ organisations to ensure legal validity of the digital documentation
- Choose a partner with whom you can avoid lengthy integrations or adjusting or changing your technical environment.
- Check if the solution you choose is easy to use by all the stakeholders, from back-office to your own or subcontracted drivers that will make your transition go smoother.
- Digital documentation is just the beginning. Some vendors enable you to gain full visibility of your transports. Take advantage of it!
- Carefully decide on the level of safety and security needed. An ISO 270001 certified partner may be your best bet.
Why TransFollow is your best choice
At TransFollow, we make digitalisation effortless and scalable for every type of business:
- Plug-and-play API, connecting to your TMS, WMS or ERP systems,
- Web portal for SMEs who don’t have any system in place and want to make a start,
- User-friendly mobile app for drivers allowing to not only manage the digital documents but also providing the full visibility for your transports,
- App-free access via WhatsApp, Telegram, and Viber for drivers who prefer not to install another app.
With TransFollow, you choose Digitalisation without the drama! Forget lengthy onboarding processes and expensive rollouts. TransFollow gets your drivers ready to operate within minutes - no delays, no complications. Data flows seamlessly across partners and systems, ensuring smooth integration even in the most complex transport scenarios. The result? Full visibility of your transports, faster operations, reduced costs, and a smarter way to manage logistics.
Secure, compliant, and future-ready
TransFollow is fully aligned with the new law and European standards:
- ISO 27001 certified for security,
- Compliant with GDPR & eCMR Additional Protocol,
- eFTI ready,
- Built for interoperability across TMS, WMS, ERP, and FMS systems.
Ready to Make the Shift?
Spain’s Sustainable Mobility Law is a wake-up call for the entire industry across Europe. Don’t wait until the deadline - start now and turn compliance into a competitive advantage, allowing you to get ahead the competition.
Contact us now and start digitalising without the drama!
